Comprehensive Payroll Services for Your Small Business
We’re pretty sure you didn’t start your Kansas City business to manage payroll. Yet it’s a necessary – in fact, mission-critical – aspect of running a company.
Payroll and payroll tax administration are arduous and never-ending, and sometimes risky, too. The constant demands of preparing and administering payroll and managing payroll tax compliance consume time small business owners could more productively spend on strategic priorities.
As a top payroll services provider in Kansas and Missouri, Axcet HR Solutions can take on both the responsibility and accountability for your company’s payroll administration. If your smaller business has chosen to manage this task in-house to avoid the expense of outsourcing, or if you’re finding that growing employee numbers are making it hard to keep up, you'll likely find that outsourcing payroll services to Axcet can save you both money and time. It also will allow you to leverage the expertise of professionals who focus all day, every day on keeping payroll flowing seamlessly and on making sure your company complies with all payroll tax regulations.
Our Approach to Payroll at Axcet HR Solutions
Nothing is more important than the security and privacy of your information Our system is actively monitored to protect against data breaches and cyberattacks. Strict password rules and expiration requirements safeguard against unauthorized access. We believe in redundancy, back-ups and on-premise storage. And should something happen that we’re unable to be onsite, we have an auxiliary location to guarantee uninterrupted payroll services. Period.
Our Instant Axcet Employee Portal makes it simple for employees to view and download important HR and payroll-related information all by themselves—any time, from any device. From the login page, employees can retrieve a forgotten username or password, and select between English and Spanish, providing a seamless experience for all employees.
Dedicated payroll administrator to answer employee questions
Online payroll entry and approval
Online employee portal
Online onboarding for employees
Child support, garnishment and wage assignment administration
General ledger payroll interface
Job costing and labor distribution
Access to online reports and report builder
Paid time off (vacation, sick, personal) maintenance and management options
Professionally printed paychecks & vouchers
Direct deposit into multiple accounts
Reconciliation of payroll checks
Customized payroll delivery options
Certified payroll processing and reports
Preparation and distribution of W-2 forms with online option
Preparation and distribution of 1095-Cs as required
Responses to employment & wage verification requests
Time and attendance interface capabilities
Integrated time and attendance solution (additional cost)
Assistance with implementation of payroll best practices
File 940 and 941 forms
File state withholding tax returns
File state unemployment tax returns
Deposit federal and state withholding tax liabilities
Deposit federal and state unemployment taxes
Deposit other state and local tax obligations
Transmit W-3 to Social Security Administration
Guidance on legally compliant pay practices
Compliance assistance with FLSA
New hire reporting administration and liability
Employee file maintenance
Assistance with audits
What is Payroll Administration?
At the fundamental level, payroll administration ensures your employees receive the pay they have earned. In practice, this function encompasses an extensive range of constant, detailed administrative and regulatory tasks, which typically include:
- Calculating the wages due to each employee each pay period.
- Calculating benefit deductions and child support or other wage garnishments.
- Calculating Medicare withholdings and federal, state, Social Security, and local tax deductions. For companies with employees in more than one state or city, the payroll administrator must calculate the differing state and local taxes that must be withheld based on where employees work.
- Calculating overtime and bonuses.
- Managing paid time off, sick days, and holiday pay.
- Managing pay options, including choosing a third-party vendor if your company offers pay cards, also known as reloadable debit cards, as a form of employee pay.
- Setting up payroll for new hires.
- Collecting and retaining data in payroll and employee files.
- Updating payroll records to reflect changes in salaries, retirement contributions, family status, etc.
- Generating bank transfers or other payment instructions.
- Responding to employee questions and requests for information.
- Ensuring compliance with state and federal employment regulations.
- Preparing monthly, quarterly and year-end reports.
When your employees are paid accurately and on time, they feel valued, and you have one less thing to worry about. But hitting that mark pay period after pay period – and keeping up with the tangential demands of payroll administration and payroll taxes – becomes overwhelming, especially as smaller companies grow.
Outsourcing Payroll Services
Outsourcing payroll services to Axcet HR Solutions solves those challenges. Clients that utilize our payroll services for small businesses provide employee hours or salary amounts and approve their payroll online. That’s it. Axcet, a certified professional employer organization (CPEO), handles every other step to getting payroll out the door quickly and correctly.
When Should You Partner with a Payroll Administration Provider?
Administering payroll usually generates about the same level of excitement as filling out tax forms or negotiating your company’s annual health insurance benefits renewal. In other words, it’s not at the top of any small business owner’s list of top 10 fun things about running a company. But, if your business has W-2 employees – that is, full- or part-time people to whom you issue W-2 forms each year – then the IRS requires you to pay them through payroll so it can confirm your company and your workers are paying taxes.
Almost all small businesses can benefit from PEO payroll services. Yes, it can feel scary to outsource payroll. The truth, though, is that continuing hands-on management of payroll administration, especially as your employee headcount increases, can take your attention away from other areas of the company where your leadership would deliver a greater ROI.
Six signs indicate it might be time to hand off-payroll administration to a payroll service company:
- Frequent mistakes in calculating hours worked, pay rates, withholding amounts, payroll tax filings, or any other tasks regularly required of a payroll administrator.
- Delayed paychecks, which jeopardize employee loyalty and can lead to legal liabilities.
- Too much time spent processing payroll, keeping up on compliance, maintaining pay data and pulling together reports.
- Conflict with other departments, like human resources and accounting, because they aren’t receiving payroll information they need to do their jobs effectively.
- Difficulties complying with tax or employment laws, which may result in fines against the company. The IRS estimates about 40% of small to mid-sized businesses face penalties related to incorrect payroll filing each year. Such penalties not only take a financial toll on the business, but also dictate that management must get involved to fix the problem and, potentially, deal with an audit.
- A desire for cost-effective technology that automates key payroll processing activities and reports and gives employees access to pay details, check stubs, and other personal payment data.
Payroll Services for Small Business
If your small business is experiencing some or all of these challenges, outsourcing payroll administration to the experts at Axcet will address each one – and give you a trusted, reliable, knowledgeable payroll services partner who has your back every step of the way.
Benefits of Outsourcing Payroll Services
Using Axcet for PEO payroll services is an investment in peace of mind. Your company will eliminate payroll errors and missed tax deadlines, along with the penalties that accompany them. You’ll also find that outsourcing payroll to Axcet is affordable and delivers time savings that allow you to devote your attention to the aspects of your business that add value and lead to growth.
By choosing Axcet as your outsourced payroll provider, your company also gets assistance with employee time and attendance tracking, work location tracking for payroll and taxes and payroll tax administration services. Small and medium-sized companies that outsource payroll tax administration to us are insulated from penalties because, as a CPEO, Axcet is solely liable for the federal employment taxes on wages paid to clients’ employees.
Axcet’s client portal, Instant Axcet, makes it easy to generate standardized reports – including invoices, payroll registers, and check journals – or create customized reports. The portal empowers your workers, as well, giving them 24/7 online access to downloadable pay and benefits information and serving as a resource where they can update their pay-related personal information and get answers to such questions as to how much paid time off they have available. This transparency, along with consistently paying employees on time, builds trust and loyalty.
Payroll Service Providers
To protect the security and privacy of your information against data breaches and cyberattacks, Axcet’s payroll system is monitored around the clock. Strict password rules and expiration requirements safeguard against unauthorized access. We also maintain redundancy, back-ups, and on-premise storage. And, should an unexpected crisis prevent us from being onsite, we maintain an auxiliary location to guarantee uninterrupted payroll services. Period.
Axcet HR Solutions
As an Axcet client, your company will be assigned an experienced, dedicated payroll expert who values you, your business and your employees. This professional will deliver payroll services that meet you where you are, ensuring flexibility along with accurate payroll that keeps your business and team running smoothly.
Payroll Expertise You Can Use Now
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