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HR Compliance

Axcet HR is your compliance specialist – guiding your business to mitigate risk.

HR Compliance

HR compliance is complicated, nuanced and, honestly, somewhat tedious. And, if you make a mistake, it will cost you. Axcet HR Solutions takes that burden off small companies’ shoulders. As a highly qualified human resources consulting firm and HR compliance specialist, Axcet can manage compliance for you, from the big picture to the minutiae. The administrative nightmare will vanish, and you’ll have peace of mind.

Outsourcing HR compliance is a brilliant idea. Reach out »

Policy development

Imagine driving without street signs. It would be dangerous and unnerving. It would be obvious that some moves, like turning into oncoming traffic, would be a bad idea. But other rules might not be so readily understood without signs to direct you, like how to safely navigate through busy intersections.

The same can be said for the workplace. Your employees need “street signs” that help them understand what they can or should do at work in certain situations – for example, when they engage on social media or when they’re interacting with colleagues and customers. Spelling out guidelines in written company policies helps everyone through inevitable bumps in the road by clarifying procedures and a code of conduct.

Company policies also protect your business in several ways. They reduce legal exposure by discouraging reliance on unspoken rules that could be misinterpreted or could lead to some employees being treated differently than others. They provide a foundation of behavioral expectations for managing conflict within the organization. And, if an employee does violate your policies, resulting in a legal claim against your business, the policies themselves can help in your defense.

Axcet HR Solutions, one of Kansas City’s leading HR policy development companies, can create policies that both comply with laws in the states where you operate and meet your organization’s specific needs.

Handbook development and updates

An employee handbook serves as the road map for working at your company. Everyone on your team should have easy access to this important communication tool, which ideally includes your company policies and all the information new and existing employees should know about your organization, including your mission, core values, policies and payroll practices.

As a human resources consulting firm, Axcet can first develop your employee handbook, as well as ensure its distribution and availability to everyone you employ. Then, we’ll maintain the handbook, which includes regularly monitoring legal developments and coordinating revisions to ensure your handbook always complies with often-shifting labor and employment laws.

Axcet’s certified human resources consultants also develop policies for client companies around new legislation like the Families First Coronavirus Response Act. Updating your employee handbook and complying with new legal requirements are two fewer things you have to worry about when you partner with Axcet – one of the top HR consulting firms in Kansas City.

EEOC response assistance

Running afoul of federal anti-discrimination laws, for example, could lead to fines and penalties levied by the Equal Employment Opportunity Commission (EEOC) if the agency determines that any related complaints from your employees or job candidates are credible.

Axcet helps clients remain EEOC-compliant to avoid claims in the first place.

If a client receives an EEOC charge in spite of everyone’s best efforts, though, Axcet’s certified HR consultants develop the required written response and solidify it with legal counsel. We’re with clients throughout the process as we gather information that helps us defend their positions. We work to show that any adverse action or termination on their parts was not discriminatory or retaliatory.

Following EEOC guidelines is not just advisable for legal and financial reasons; it’s also a best practice that helps organizations maintain a respectful culture. That kind of work environment enhances productivity and protects your company’s reputation. Turn to Axcet’s expert HR consulting services for small businesses to ensure you and your employees follow and benefit from fair employment practices.

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EEO-1 reporting

The EEO-1 is a business report that qualifying companies can’t ignore. You must file it annually with the Equal Employment Opportunity Commission (EEOC) if you:

  • Have 100 or more employees
  • Employ fewer than 100 team members, but are owned, affiliated or controlled by a company with 100 employees or more
  • Are a federal contractor with more than 50 employees
  • Want to avoid costly fines, termination of federal contracts or being banned from winning future government work – all potential consequences of submitting the EEO-1 report with incomplete or incorrect information.

This complex, time-consuming report summarizes employee data by gender and race. The EEOC uses it to identify employment patterns, such as the representation of women and minorities in organizations, industries or geographical areas. Employers who try to complete the report on their own often rely heavily on memory rather than data systematically collected throughout the year.

The best human resources consulting firms can handle this painstaking task for you. At Axcet, we collect data for the report as it’s generated and monitor any changes in EEO criteria. Our methodical approach ensures client companies’ EEO-1 reports are accurate and meet filing deadlines.

Axcet’s HR consulting services for small businesses also include reviewing clients’ recruiting processes. We ensure, for example, that an employer’s job ads are worded to draw a diverse applicant base rather than unintentionally breaking the law by using language that only attracts people who fit a certain demographic.

FMLA administration (>50)

When employees take unpaid time off under the Family and Medical Leave Act of 1993 (FMLA), it puts a daunting administrative burden on their employers. The resulting paperwork can be overwhelming, which is why many small and mid-sized companies rely on Axcet, a qualified HR compliance specialist, to manage the entire process.

The FMLA requires employers with 50 or more employees within a 75-mile radius to provide eligible workers with unpaid, job-protected leave for certain family and medical reasons.

Axcet administers the benefit from start to finish for clients, handling such tasks as:

  • Preparing letters for and sending FMLA-required notices via certified mail to affected employees – for example, to inform them they qualify for unpaid leave;
  • Collecting all sensitive, confidential health information and documentation;
  • Handling FMLA leave approvals and approval notifications;
  • Notifying employees of upcoming leave expiration; and
  • Tracking eligibility and available leave hours.

As one of the top HR consulting firms in Kansas City, Axcet has a team that is trained to understand the FMLA and all workplace laws. We eliminate the hassles of HR compliance like adhering to FMLA guidelines so you have more time to focus on your business.

ADAA, FMLA, EEOC and Title VII compliance

Protections for employees and job applicants come in the form of a veritable alphabet soup of federal labor and employment laws, including the:

  • ADAA (Americans with Disabilities Act Amendment),
  • FMLA (Family and Medical Leave Act),
  • EEOC (Equal Employment Opportunity Commission) and
  • Title VII of the Civil Rights Act.

These laws are fluid and hard to grasp. As an HR compliance company, Axcet understands the regulations and how they work together, so you don’t have to. Instead, you can rely on the expert HR compliance specialists at Axcet, whose processes and procedures ensure you’re compliant, mitigating any risks that could lead to potential penalties, fines or charges against you. Axcet’s client consultants hold certifications from the HR Certification Institute and the Society of Human Resources Professionals –not a given among companies that provide compliance services. Credentials from these organizations indicate competence and credibility and are earned only after reaching certain levels of education and industry experience and passing a rigorous exam.

We’re the expert resource in your corner who helps you navigate the complexities of these laws while avoiding tricky and potentially costly situations.

Legally required state and federal postings

One of our HR consulting services for small businesses is providing legally required labor law posters. No matter where you’re located, Axcet sends them to you and advises where they should be posted in your workplace.

And, as laws change, we acquire and issue new posters, so your notices always reflect the most up-to-date labor-related legal information. For example, if the minimum wage increases in Wisconsin, and you do business in that state, we will automatically mail a new poster to your Wisconsin facility.

Some states, like California, mandate that employers display notices on specific practices like workers’ compensation renewal, hiring and dismissal. Employers can easily become non-compliant, because they usually aren’t aware of these more nuanced requirements.

As an HR compliance company, Axcet manages the process of procuring legally required state and federal labor law posters. You don’t have to think about those updates every time there’s a legal change, your employees stay properly informed and you always find yourself on the right side of the law.

You can rely on the expert HR compliance specialists at Axcet, whose processes and procedures ensure you’re compliant, mitigating any risks that could lead to potential penalties, fines or charges against you

PEO Services Help Small Companies Thrive

PEOs like Axcet HR Solutions exist for one reason: to manage essential HR tasks on behalf of small and mid-sized businesses. A PEO’s services save small business owners money and worry by delivering expert human resources, compliance with employment regulations and time to refocus on business growth.
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Human resources is a quagmire of legal land mines, which is one reason small businesses often outsource to HR compliance companies.

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Felisha-m

We are small, and as such, rarely in the eye of a payroll services company. Axcet works with our multiple entities. I want to focus on our business, and they focus on HR for me. Because we are small, I really don't want to have a 'personal' disagreement about PTO or vacation pay, so I set the guidelines, and Axcet manages them, which I love.

Felisha M.

Owner, Insurance Firm
professional-smile-and-portrait-of-asian-man-in-o-2023-11-27-05-23-58-utc

We really appreciate the work you are doing for our tradeshow and exhibit display company. The fun part is we get at least an email a day, phone calls every day, and we see the commercials on tv for something that you have taken care of for us last year. (And, of course, it is in the capable IRS hands now.)

Thanks for making this so easy for us.

Don J.

Owner, B2B Tradeshow & Exhibit Company
bob-g

Turning our admin, payroll, benefits, 401K, workers' compensation, etc., over to Axcet HR has been one of the best decisions that we've ever made: that was back in 2001! We've had 21 great years with Axcet and hope to have 21 more! Axcet has saved us time and LOTS of money but most of all, Axcet HR has allowed us to focus on running our business...because we know, day in, and day out that Axcet has our back!

Bob G.

Owner, B2B Services Company
Andrew-c

As a start-up, Axcet's HR solutions have been an integral partner in guiding us through several key business necessities and requirements. They have been very helpful in core functions including recruiting, 401k setup, employee onboarding, benefits enrollment, payroll and various compliance training for our employees. We've gained business momentum as a result of Axcet's team of dedicated professionals.

Andrew C.

Chief Growth Officer, Technology Company
Michelle-w

Axcet has helped us find affordable benefits for our 15 employees. Being a small firm, it was hard to find various health insurance options. It is nice knowing that we have someone with HR knowledge. It is good to get another persons opinion when we are having employee issues.

Michelle W.

Controller, Engineering Firm
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Axcet's professionalism and knowledge is a definite asset for our company. They have saved me so many hours in Payroll, HR, Benefits and Workers Comp. There is no way for me to keep up on Human Resources! I praise their staff highly! ...Axcet KNOWS Customer Service!

Anna H.

Owner, Car Dealership
head-and-shoulders-portrait-of-smiling-young-asian-2021-08-29-11-02-50-utc

Axcet has been so helpful and professional in answering questions that I have for payroll processing. My payroll administrator is so prompt in replying to emails. He is really easy to work with and is so knowledgeable. Our Human Resources Consultant is professional and personable. I have great confidence in Axcet and have never hesitated in contacting them for questions or clarification.

Mandy C.

Non-Profit Ministry
happy-indian-business-man-leader-manager-standing-2021-11-08-16-18-44-utc

Axcet HR has help lesson our burden in all aspects of payroll, HR, safety and our 401K. When an employee comes to one of us with a situation. All we do is point them to our Axcet administrator and or payroll administrator and the issue gets resolved. It has been a great relationship.

Rick B.

Electrical Services Company
Nita-c

I burned through a couple of "payroll companies" before I found Axcet. I have yet to encounter anyone at this company that hasn't been friendly, approachable and knowledgeable. Calls are returned amazingly fast and problems are solved without having to make any other calls. This is truly a great company and stellar business partner!

Nita C.

Owner, Medical Industry Company
Bruce-h

With all the changing rules and regulations we face as employers, I was always afraid of a "Gotcha!" moment. We've been with Axcet over 10 years now and I sleep well at night knowing all our HR is done right. They make it all so easy. Our payroll is accurate, we are legal and OSHA compliant in every area, and my employees love their benefits. Our team at Axcet is more than just a good vendor, they are a great partner!

Bruce H.

Founder & CEO, Services Company
woman-head-office-worker-in-a-stylish-office-with-2022-11-25-16-03-54-utc

My faith in Axcet's expertise has always been off the charts. It has been so nice to just be able to pick up the phone and ask questions. Simple to complex ... they can do all of it! Axcet has allowed us to offer an extensive benefits package to our Teammates which has been an added bonus. Axcet is not only part of our Team but we consider them part of our Family! We are one of Axcet's many fans. No regrets since day one and we wouldn't change a thing!

Moira V.

Small Business Owner
portrait-of-female-owner-of-gift-store-standing-in-2021-08-27-16-33-28-utc

Axcet handles all of payroll, HR and benefits needs. As a non-profit, it's great to have Axcet as a partner to provide all of the employee benefits and HR support that I need so our staff can focus on the core mission of our organization! They have helped me with hiring, navigating benefits enrollment to get our employees the best rates possible, as well as navigating possible employee related tax credits. I love our Axcet team!

Emily D.

CEO, a Kansas City Non-profit

We had tried two other PEOs. Both of which we left after the first year. The level of service that we were accustomed to with Axcet was not there, so we came back to Axcet truly because of the excellent service we always received. Everyone at Axcet would make us feel like we were their only client, like they were sitting there waiting for our call, always friendly and ready to help. 

Lisa C.

VP of Finance, Kansas City Financial Institution
portrait-of-female-owner-of-gift-store-standing-in-2021-08-27-16-33-28-utc

We started working with Axcet in 2018 and they have dramatically increased our internal productivity. We used to spend hours on payroll, HR, benefits, taxes, etc. each week and that is no longer the case. Prior to Axcet, we worked with two other payroll companies and is was a complete mess. Working with Axcet is like having a robust and efficient internal HR department. They have solutions to every problem and we no longer feel lost trying to navigate the payroll landscape. If you want to streamline your business and get out of the HR and payroll weeds, then go with Axcet.

Peyton W.

Owner, Recruitment Firm
businessman-2021-08-30-20-05-04-utc

Thank you Axcet HR for your assistance with the employee issue. You justified every penny we pay to Axcet through this exercise. I am really glad we have you and Axcet as a resource. It gave me peace of mind, knowing that you would know how to handle these situations the correct way. I really appreciate all the effort put into this to help me stay on course and protect our company.

Mark S.

President, B2B Company
Sherri Senior Human Resources Consultant at Axcet HR, Kansas City

Job Ads, Resumés, Onboarding, Oh My!

As a full service professional employer organization (PEO), we provide comprehensive HR support and administration to help your business succeed.

The cost of a bad hire can be significant, often reaching as much as 30% of their salary. By relying on our HR experts, you can save your business thousands of dollars and avoid the costly mistakes that can come with an uninformed hiring process.

Axcet HR Solutions
Axcet HR Solutions
23 Google reviews
randy clayton
randy clayton
December 13, 2023.
The way Axcet gives each cient a personal touch is what sets them apart. Having a local, dedicated team of experts to help guide you through the intracacies of Payroll, HR and Safety compliance is rare in the PEO inductry. When you have an issue, your personal consultant will help you work through the problem, not some faceless name. Each person on your team is dedicated to take the worry off of your already busy plate. You maintain control, they coach. I just retired from Axcet after being part of the team for almost 13 years. What an honor and privilege to work with such a fine group teammates. Axcet was a GREAT fit for me. Love our clients. Wonderful experience!
Greg Krissek
Greg Krissek
July 5, 2023.
The Axcet Team - especially Sarah R. - helped us resolve a frustrating scenario with coverage of a medical procedure due to confusion between the medical facility and the insurance company. When the Axcet team got involved and cut through the bureaucracy the matter quickly was resolved after months of haggling. Thank you Axcet and Sarah!
Kevin Anderson
Kevin Anderson
May 22, 2023.
Having the HR expertise to help in difficult situations. And being able to make a call and get the correct info quickly. Health insurance is a pain! but Axcet is a big help!
Shana Crockett
Shana Crockett
May 16, 2023.
Our Axcet team is the best! Herman and Laura are great at what they do and very knowledgeable.
Lance Edward
Lance Edward
May 16, 2023.
The team at Axcet is amazing!! They are always ready and willing to help out anytime we need them. I would highly recommend them to any business. It's a huge relief for us, knowing the answers we need to keep our business moving forward are just a phone call away.
Cheryl Baldus
Cheryl Baldus
May 11, 2023.
The staff is wonderful!!
Frank Blanc
Frank Blanc
May 3, 2023.
Axcet staff is knowledgeable and helpful. They allow me to focus more on operating my business.
Kyle Bruce Arms
Kyle Bruce Arms
April 26, 2023.
I am very impressed with these guys, especially Kelly. I was in need of urgent assistance regarding my W2s from a job and got service and help that day. You know someone cares when even though they got nothing for helping me, they gave A1 service like I was any current client. True HR! Thanks Kelly!
HENRY ADAMSON
HENRY ADAMSON
November 28, 2022.
I have found that I have a problem with the computer program in part because I have macular degeneration in both eyes and double vision in my right eye. It is frustrating that I am asked to rate this program before I even get logged in.

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